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Taiwan
Singapore
Malaysia
Challenge
CakeResume, a global online resume editor and talent platform founded in 2016, faced significant challenges as it scaled rapidly. With global user numbers breaking 5 million and the team expanding from single digits to over 100 people, they needed to manage human resources more efficiently. The company struggled with traditional HR management methods, particularly in managing employee data, payroll calculations, leave records, and attendance tracking. As the team grew across different regions and time zones, manual processes became increasingly inefficient and error-prone. The company needed a system that could handle rapid team expansion while maintaining accuracy in HR operations and compliance with labour regulations.
Swingvy's leave management functionality has been hugely helpful to us. In the past, we always used tools like Google Sheets to handle HR administration, and while Google Sheets is a very powerful tool, what makes Swingvy even better is its semi-automated approach, which allows our operations team to avoid manual configuration of too many settings. We can conveniently input just a few key figures and get the desired results we're looking for. — Wei Qing, Chief Operating Officer, CakeResume
Solution
CakeResume implemented Swingvy's cloud-based HR system to streamline their people operations. The solution included: automated payroll calculations that integrate with employee data, centralised leave management system to track and approve employee time off, automated attendance tracking through mobile app check-ins, integrated claims management for expense reimbursement, organised employee records and documentation in a centralised database, real-time compliance updates as regulations changed across different jurisdictions. The system was designed to be user-friendly with a simple interface that required minimal training. Swingvy's platform automated many of the repetitive HR tasks that were previously handled manually through spreadsheets and email, allowing the HR team to focus on more strategic initiatives. The mobile app enabled employees to manage their own leave requests, expense claims, and attendance records from anywhere.
Results
After implementing Swingvy, CakeResume achieved significant improvements: reduced time spent on manual HR administrative tasks by approximately 2-3 hours per day per HR staff member, improved accuracy in payroll calculations and compliance with automated systems, faster processing of employee leave requests and expense claims, better visibility into team attendance and leave patterns across the organisation, reduced HR operational costs through automation, ability to scale HR operations efficiently as the team continued to grow, improved employee satisfaction through self-service HR functions via mobile app, maintained compliance with labour regulations across different regions without manual tracking
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