Seierfitness streamlines HR with digital contract management

Challenge

Seierfitness, a fitness center located in Aarhus with 44 employees, faced significant challenges with employment contract management. Previously, handling employment contracts was cumbersome and time-consuming. The company needed a more efficient, professional way to manage the hiring process and employment documentation. With multiple types of employees (different roles requiring different contract terms), managing individual contracts was inefficient and lacked professionalism.

"Previously, contracts were always a hassle. But now with Danløn HR, everything just runs smoothly." - Mads Seier, Managing Director at Seierfitness

"I've created five employment contract templates because we have five types of employees. I can quickly find the right template, customise it and send it to my prospective employee. That way I save a lot of time." - Mads Seier

"When I need to hire a new employee, I just customise the template and send the contract off. Everything runs digitally, and I have complete oversight." - Mads Seier

"Here we describe how we handle sensitive personal information, and that creates clarity for the trainers, and we get complete control of GDPR." - Mads Seier

"We're more professional now, and I've only had good feedback from the trainers we've hired since we got Danløn HR." - Mads Seier

"One of my employees had a five-year anniversary the next day. So I managed to buy a gift, and we celebrated her. She didn't know about it herself, so she got a nice surprise." - Mads Seier

Seierfitness Danløn

Solution

Danløn HR provided a comprehensive employment contract and HR management solution. The implementation includes: legally approved employment contract templates that are easy to customize, ability to create custom contract templates for different employee types (Mads Seier created five templates for five different employee types), digital contract signing capabilities, GDPR-compliant template for handling personal data, automated reminders for important dates and milestones (birthdays, anniversaries, jubilees), absence registration system, and GDPR-secure document archive. Mads Seier can quickly select the appropriate template, customize it, and send it for digital signature, significantly reducing the time spent on contract management.

Results

Seierfitness achieved significant improvements in HR operations: reduced time spent on employment contract management, streamlined hiring process with digital workflows, increased professionalism in employee onboarding, improved employee experience with clear GDPR documentation, enhanced ability to track important employee milestones and dates, and better overall HR administration. The company received positive feedback from newly hired trainers about the professional approach to employment contracts. Mads Seier was able to surprise an employee with a gift for her five-year anniversary by using the reminder function.