Holmsted VVS & Blik: HR administration digitised

Challenge

Holmsted VVS & Blik, a company with 15 employees, faced significant challenges with HR administration. Previously, the company stored employee documents in physical binders in a locked room, which was cumbersome and not secure. Managing employee absence (fravær) was particularly problematic, with Sine Holmsted Pallesen, co-owner, manually tracking absences using Word and Excel files. The company struggled with GDPR compliance, document organisation, and the overall professionalism of their HR processes. Employment contracts were difficult to manage, and there was no centralised system for HR administration.

"With Danløn HR we have consolidated our HR administration on one platform. It has replaced physical ring binders and all the various Word and Excel files we used previously." - Sine Holmsted Pallesen, co-owner of Holmsted VVS & Blik

"I have cursed many times over our absence registration, which I kept track of with Word and Excel files. When I saw there was absence registration in Danløn HR, we decided pretty quickly." - Sine Holmsted Pallesen

"Now I have a complete overview of our absences, and it is easy to register them and have them transferred into the payroll calculation. A huge weight has been lifted from my shoulders." - Sine Holmsted Pallesen

"I have scanned all the papers and created a folder for each employee. So I don't need to worry about GDPR anymore, and I have a good overview." - Sine Holmsted Pallesen

"Now we are a more professional company that is up to date, and we save a lot of time." - Sine Holmsted Pallesen

Holmsted VVS & Blik ApS Danløn

Solution

Danløn HR provided a comprehensive HR management solution that consolidated all HR administration on a single platform. The implementation included: GDPR-compliant document archive where all employee documents are scanned and organised in individual folders, absence registration system integrated with payroll calculations, employment contract management with legally approved templates that can be customised or created from scratch, digital contract signing capabilities, automated reminders for important dates (birthdays, anniversaries, deadlines), and centralised employee information management. Sine Holmsted Pallesen can now manage all HR functions from one platform, eliminating the need for physical binders and scattered Word/Excel files.

Results

Holmsted VVS & Blik achieved significant improvements: eliminated physical document storage in locked rooms, gained complete overview of employee absences with easy registration and automatic integration into payroll calculations, achieved GDPR compliance with secure digital document storage, streamlined employment contract process with digital signing and automatic archiving, increased professionalism of HR operations, saved considerable time on administrative tasks, and improved employee experience through automated reminders for important dates. The company transformed from a paper-based system to a professional, digital HR platform.