Vivaldi Tøjbutik cuts payroll to 10 minutes monthly

Challenge

Birgitte Dyreborg, owner of Vivaldi, a high-end women's clothing store in Odense, needed a payroll solution that would require minimal time and effort. She manages payroll for two full-time employees and several young part-time workers who control their own hours. The challenge was to find a system that would handle payroll correctly and on time while requiring minimal ongoing attention and concern from her as a business owner.

At the moment I have two full-time employees and then some young girls who help in the shop on an hourly basis. The girls control how many hours they're in the shop themselves, and then I enter the figures into DataLøn. Together with handling payroll for the full-time employees, I'd say I spend 10 minutes a month on payroll. It simply cannot be done faster or easier. — Birgitte Dyreborg, Owner, Vivaldi Tøjbutik

Everything happens automatically. The payroll slips are sent to the employees' e-Boks, and what needs to be handled by my accountant, he goes in and sorts out himself. He never has any questions about it. — Birgitte Dyreborg

Some of the most important things for me is the support from DataLøn. There is always a resource I can draw on if it becomes necessary. And then there's the assurance that things are done correctly. For a small business like mine, for example, it can quickly become expensive if I don't report on time. With DataLøn I never miss a deadline. — Birgitte Dyreborg

For me, payroll is fundamentally about being able to stand behind it. I think that as a business owner you owe your employees that payroll is in order. Otherwise it's a bit like playing with other people's money, and I don't like that. I place great value on that kind of security. That's why I can only recommend DataLøn. — Birgitte Dyreborg

Vivaldi Tøjbutik DataLøn

Solution

Birgitte has used DataLøn for more than 20 years to handle payroll for her employees. The system automates all payroll processes, including calculations, transfers, and reporting to SKAT, ATP, pension, and vacation authorities. All calculations, transfers, and reports to government agencies happen automatically when payroll is approved. Payroll slips are automatically sent to employees' e-Boks (digital mailbox), and payroll documentation is automatically sent to the e-archive. Payroll and absence statistics are automatically reported to Statistics Denmark. The system provides personal support and advice, and Birgitte can contact support when needed, such as when part-time employees have issues with their tax cards.

Results

Birgitte spends only 10 minutes per month on payroll administration. She enters hours for part-time employees and handles payroll for full-time employees, and the entire process takes just 10 minutes monthly. All processes occur automatically—payroll slips are sent to employees' e-Boks, and her accountant independently handles what needs to be submitted to authorities without requiring any questions or clarification. The system ensures that she never misses a deadline, which is critical for a small business where missing tax reporting deadlines can be expensive. Birgitte has access to reliable support when needed, and the system is continuously improved with new optimisation features. For example, part-time employees can now send their hours via SMS through the SmartLøn app, eliminating the need for manual hour entry. The system provides peace of mind that payroll is handled correctly and on time.