Case study: Payroll and HR agenda for fashion industry giant

The client is a French luxury fashion house with more than a century of tradition and with branches all over the world. They required payroll and HR administration services in the Czech Republic, Poland and Slovakia for over 100 employees in these countries. The client needed to manage payroll and HR operations across multiple countries while handling industry-specific requirements such as retail shift management, store divisions, and country-specific compliance requirements like electronic Taxpayer Declaration workflows.

Accace provided comprehensive payroll and HR administration services tailored to the fashion retail industry:

LEVERAGING OUR COMPETENCE:
- For their Czech entity, digitized the yearly taxpayer declaration workflow required by law in the same cloud system used for other HR tasks
- Handled administration of employment documentation at the beginning and end of employment relationships
- Processed employee attendance records
- Administered employee benefits provided by the client
- Managed and archived personal files in both paper and electronic form
- Administered agenda related to employment of disabled people
- Administered business travels through online portal
- Provided ad-hoc services such as preparation of specific reports for company management

LEVERAGING OUR TECHNOLOGY:
- Online payroll portal for exchange of payroll data and distribution of electronic payslips
- Special attendance module built for retail chains with industry specifics like shift regimes and store divisions
- Attendance data uploaded to payroll system after manager approval
- Online portal for business trips management allowing employees to streamline travel agenda along with attendance and HR matters in one cloud
- Online payroll, T&A and business trips solutions unburdening employees from paperwork

LEVERAGING OUR COMMUNITY:
- Payroll and HR area covered in accordance with legislation of Czech Republic, Poland and Slovakia
- Registration and de-registration of employees at relevant local authorities (health insurance companies, social security)
- Representation of client in audits and inspections by state authorities

Retail T&A solution including shift regimes and store divisions
- Seamless service delivery in 3 countries
- Over 100 employees serviced with the latest payroll and HR technology
- Properly reflected country specifics, such as electronic Taxpayer Declaration workflow
- Digitized taxpayer declaration process in Czech Republic
- Streamlined employee experience through unified cloud platform
- Reduced administrative burden on client's HR team through automation and digitalization